OBJECTS RULES And REGULATIONS OF THE MUNRO COLLEGE ASSOCIATION

The Wesleyan Printery, Mandeville 1941
W. F. Coke Manager

NAME.

1. The Association shall be called the "MUNRO COLLEGE ASSOCIATION" and shall be hereinafter referred to as "the Association."

OBJECTS.

2. (a) To bring the boys- who have been educated at Munro College and Potsdam School, whether residing in Jamaica or elsewhere, into closer and more sympathetic touch with one another.

(b) To foster the interest of Old Boys in the College, and to promote a feeling of unity among the past and present boys.

(c) To maintain a Register of all living members.

(d) By means of its membership to promote the welfare of Munro College and its past and present students.

MEMBERSHIP.

3. The membership shall consist of past students and of past or present masters of Munro College or Potsdam School.

4. Every candidate for membership of the Association shall make his application in writing signed by himself and containing such particulars as the Committee may from time to time prescribe.

5. Election to membership shall be made by the Committee and shall be by ballot; one black ball in five shall exclude.

6. Every candidate immediately after his election shall be notified thereof and shall be furnished with a copy of the Rules and Regulations.

7. Resignations of membership must be sent to the Secretary at least fourteen days before the end of any year of the Association or the member will be held liable for the subscription for the ensuing year.

8. The year of the Association shall be from the 1st. September in, each year to the 31st. August in the succeeding year or such other period as the Association in General Meeting shall from time to time fix.

9. No member on resigning his membership shall be entitled to the return of any part of his subscription nor shall he be entitled to any claim on the assets of the Association.

ENTRANCE FEE AND SUBSCRIPTIONS.

10. The entrance fee and annual subscriptions payable by the members or by the various classes of members of the Association shall be such as may be fixed from time to time by resolution of a General Meeting. Unless and until the Association shall in General Meeting otherwise resolve there shall be no entrance fee and a subscription of 10/- per annum payable only by members of 21 years of age and upwards.

11. Any member may by payment of 5 Pounds Sterling in one sum obtain membership for life subject however to all the Rules and Regulations of the Association.

12. Subscriptions for each year are due on the 1st. day of September of that year. Any member whose subscriptions shall be in arrears for two years shall be deemed to be a member in default and liable to have his name removed from the Register of Members at the discretion of the Committee and upon such removal he shall cease to be a member of the Association or to be entitled to any claim on the assets of the Association.

GENERAL MEETINGS.

13. The Annual General Meeting of the Association shall be held as soon after the expiration of the year of the Association as may be convenient but shall not be held later than the 31st. December in the next Association year. At each Annual General Meeting the Committee shall present a report of the activities of the Association for the past year together with an audited account of the financial position of the Association.

14. The Secretary shall summon a Special General Meeting on receiving direction from the Committee or on a requisition signed by not less than ten members of the Association or for the purposes of Rule 42. In such cases the notice convening the meeting shall state the object of the Meeting and it shall not be competent for any member to discuss any business other than that for which the meeting is convened.

15. Not less than ten days' notice of General Meetings shall be given to every member of the Association and such notice shall state the business to be transacted at such Meeting but the accidental omission to give notice or the non- receipt any of such notice by any member shall not invalidate any resolution passed at any such meeting. Provided however that in the case of a Special General Meeting if the President or person performing the duties of President for the time being certifies the business to be urgent a three day notice will be sufficient.

16. The posting of any notice or other paper to the registered or last known postal address of a member shall be deemed to be a proper delivery thereof to such member.

17. No member may at the Annual General Meeting of the Association propose any amendment alteration or addition to any object Rule or Regulation of the Association unless notice of his intention so to do has been given to the Secretary four days before the Meeting.

18. Ten members personally present shall be a quorum for a General Meeting and no business shall be transacted at any General Meeting unless the quorum requisite shall be present at the time when the Meeting is proceeding with the business.

19. The President or him failing the First or Second Vice-President of the Association shall preside as Chairman at every meeting of the Association. If there be no such President or Vice-President or in case neither should be present within fifteen minutes of the time for holding any meeting or should decline to take the chair then some one of the other members of the Committee present shall be chosen to preside at such meeting; and in case no member of the Committee shall be present or willing to take the chair then the members shall choose someone of their number to be Chairman. The Chairman of every General Meeting shall have an original as well as a casting vote.

20. At any General Meeting unless a Poll is requested by any member present or directed by the Chairman, the declaration by the Chairman that the resolution has been carried or carried by a particular majority or lost or not carried by a particular majority and the entry to that effect in the Minute Book of the Association shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against such resolution.

21. Any such poll shall be taken in such manner as the Chairman of the Meeting directs and in case of any dispute as to admission or rejection of any vote the Chairman shall determine the same and such determination made in good faith shall be final and conclusive.

OFFICERS.

22. The Officers of the Association shall be five in number namely President, a First Vice-President, a Second Vice-President, an Honorary Secretary and an Honorary Treasurer and shall be elected at the Annual General Meeting of the Association and shall hold office from the time of their election until the Annual General Meeting next following.

23. The Secretary shall carry out the directions of the Committee and subject to such directions shall keep the Roll of the Members and such books as the Committee may direct. He shall attend all meetings of the Committee and take minutes of the proceedings. He shall supply a copy of the Rules and Regulations of the Association to any member on payment of such fee as the Committee may from time to time determine. He shall forthwith notify all members of the committee of any notice given to him of intention to move a resolution at any General Meeting as provided in Rule 17 hereof.

24. The Treasurer shall receive all moneys belonging to the Association and shall forthwith lodge same to the credit of an account in the name of the Association in such Bank as the Committee may from time to time direct and shall keep such accounts and pay the debts of the Association as the Committee shall direct and shall at each Meeting of the Committee give a statement of the financial position of the Association and shall at the Annual General Meeting present the Balance Sheet duly audited by the Auditor. The Bank account or accounts of the Association shall be operated on the signatures of the Secretary and Treasurer of the Association for the time being.

EXECUTIVE COMMITTEE AND TRUSTEES.

25. The Executive Committee of the Association (in these Rules referred to as "the Committee") shall consist of the officers of the Association and six members of the Association who shall be elected at an Annual General Meeting and shall hold office from the time of their election until the Second Annual General Meeting held thereafter, provided that at the Annual General Meeting to be held in the year 1942 three members to be selected by lot shall retire. Retiring members shall be eligible for re-election.

26. All past Presidents of the Association shall be supernumerary members of the Committee so long as they are members of the Association.

27. Five members of the Committee shall form a quorum.

28. The Committee shall meet at least quarterly.

29. The President or in his absence one or other of the Vice-Presidents shall take the chair at every meeting of the Committee but if at any meeting neither the President nor the Vice-Presidents shall be present or willing to take the chair within fifteen minutes after the time appointed for the holding of such meeting the members present shall choose one of their number to be chairman of that Meeting.

30. The Chairman of every meeting shall have an original as well as a casting vote.

31. Any member of the Executive Committee who without leave of absence, obtained from the Committee, shall fail to attend two consecutive meetings of the Committee may be declared by a vote of the Committee to have vacated his seat.

32. The Committee shall be empowered to elect any member of the Association to fill any vacancy among their number but the member so elected shall serve for the same period and retire in the same rotation as the former member, whose place he filled, would have done. The Committee shall also be empowered to co-opt members during the absence of any of their number.

33. The Committee shall exercise all the powers of the Association except the power of alteration or revision of the Objects, Rules and Regulations of the Association which may be done only at a General Meeting of the Association as herein provided. The Committee shall have power to expend the funds of the Association in such manner as they think fit in accordance with the Rules Regulations and Objects of the Association.

34. All property of the Association shall be vested in the Committee for the time being as Trustees for the Association.

35. The Committee may at any time from among its members or from the general body of members appoint sub-Committees to consider, report on, manage or carry through such business of the Association as the Committee may, in its discretion, consider desirable to confide in such sub-Committees.

36. The Committee may from time to time and for such time to be no longer than the end of the year of the Association as they think fit appoint any member of the Association to be Assistant Honorary Secretary and such member may attend all meetings of the Committee and have a vote thereat.

37. The Committee shall have the power to elect as an Honorary Member either for life or for such time as the Committee may decide any one who is eligible for membership of the Association and has in the opinion of the Committee by his connection with or assistance to Munro College and/or the Association merited the honour.

AUDITOR.

38. An Honorary Auditor who shall not be a member of the Committee shall be appointed by the Association in General Meeting from amongst the members of the Association and shall audit the accounts of the Association and append his Certificate of Audit to the Annual Balance Sheet; but in the event of the Auditor being unable or unwilling to act he may appoint a substitute from amongst the persons eligible for the office.

INDEMNITY.

39. Every member of the Committee shall be indemnified y the Association against and it shall be the duty of the Committee out of the funds of the Association to pay all costs losses and expenses which may be incurred in good faith on behalf of the Association. No member of the Association shall be liable for the acts neglects or defaults of any other member or for any loss or damage arising from the tortious act of any other member.

DISCIPLINE.

40. Any member who on report made or otherwise shall be found on substantial grounds by the Committee to have been guilty of conduct unbecoming a gentleman or derogatory to the character or injurious to the interests of the College and/or the Association may at the discretion of the Committee be called upon to give ample satisfaction or be suspended for a certain period or expelled from the Association and such sentence shall take effect upon the vote of two-thirds of the Committee present and voting at the inquiry.

41. No member shall be suspended expelled or otherwise disciplined unless five days notice shall have been given to him and to every member of the Committee to attend the meeting at which his conduct is to be inquired into. The accused member shall if requested to do so retire from the meeting of the Committee but shall have the decision of the Committee communicated to him forthwith.

42. A member suspended expelled or otherwise disciplined may within thirty days appeal to a Special General Meeting of the Association convened for that purpose as provided in these Rules.

Approved as amended and adopted by Special General Meeting held on 25th. August 1941.

(SGD.) CLINTON HART
Chairman
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